TERMS AND CONDITIONS

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1. Schedule

• Schedule for our group classes available on our website https://www.flyingminds.ca/schedule-updated

• Private lessons are scheduled on individual basis.
 

2. Tuition

• Group Classes tuition is processed via Pre-Authorized Debit (PAD). Families are required to submit a void cheque or direct deposit slip upon enrollment to activate PAD payments. Monthly tuition is charged automatically at the beginning of each month.

• The tuition is due in full if the student attends drop-in sessions or prep courses.

• Private tutoring sessions are paid in advance, based on the number of sessions per month. Private Classes tuition for private sessions must be paid in advance and may be made by E-transfer to info@flyingminds.ca or Credit card (subject to a 3.2% processing surcharge).

• Payments are due by the 5th of each month. Late payments may result in suspension of classes until the balance is cleared.

• Tuition is based on four classes per week. Some months may include a fifth class, which is provided as a free bonus to our students, as we do not adjust prices for these months. Consequently, classes missed due to center closures (e.g., statutory holidays) will not be compensated.

• If a student withdraws early, refunded tuition will be recalculated at the standard monthly rate (without discounts), and the difference deducted from the refund.
 

3. Tuition Adjustments

• Tuition fees are reviewed annually and may be subject to increase at the beginning of each new school year. Families will be provided with at least 30 days’ written notice of any changes in tuition rates. Once enrolled, tuition for the current school year will remain fixed at the agreed rate unless otherwise stated.

4. Absence

• If a student missed a private session without 24 hours notice, then 50% of the fee will be held by the center. The remaining 50% will be credited to the following month.

• If a student missed a group class, we cannot freeze or carry over missed class to another session, students can attend a makeup class within the same month (subject to space), ensuring they don’t miss out. Students can make up classes in the same month. Students must contact the office to arrange a makeup class within the same month, subject to availability.

• All purchased classes packages must be completed within the designated period. No exceptions.

• We do not refund or offer discounts for missed group classes.
 

5. Cancellation

• To get pro-rated refund, 30 days’ notice must be given. No refunds are issued for past unattended classes.

• We offer a 15% discount to families who prepay for the entire school year in advance. If the service is terminated before the end of the school year, the discount will be forfeited and deducted from the refunded amount.

6. Liability

• Participation in programs involves certain inherent risks. By enrolling, parents/guardians acknowledge and accept these risks.

• The parent/guardian shall be liable for any damages and injuries caused by their child to another person and the parent/guardian agrees to hold harmless, defend, and indemnify Flying minds and its instructors. Flying minds and its instructors are not liable for any students outside the center facility before student enters or after the student leaves the center.

• Flying minds is not a day-care center and cannot provide childcare services. Parents and guardians are advised that each child’s study session varies in length depending on the program chosen. If in parent/guardian consideration the child is not old enough to go to and from the center on his/her own, it is in the parent/guardian’s responsibility to assure the child’s arrival and departure. Flying minds center is not responsible for ensuring that any child stays on the premises.

• Flying Minds carries no responsibility for personal items or belongings.

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7. Art Classes Safety Notice

• Our art classes often involve the use of sharp tools (such as carving knives, sculpting instruments, and cutting tools). While instructors take all reasonable precautions to ensure safety, minor injuries such as small finger cuts may occur as part of the learning process. By enrolling, parents/guardians acknowledge and accept this inherent risk and agree that Flying Minds and its instructors are not liable for such minor injuries.

8. Security

• To ensure safety of our students and staff CCTV cameras are installed in the center. Access to the records can be provided to parent/guardians if they have any concerns about the safety of their child while at the center.

• CCTV is not connected to the internet and all data stored internally at the center.
 

9. Schedule

• Attend each scheduled session.

• Study daily.

• Come to classes prepared.

• Ask questions.

• Be proactive and curious.

• Be respectful of other students.

• Don’t use gadgets at any session (including cell phones).
 

10. Referrals and Discounts

• Studying is better with friends. Refer a friend and receive $30.00 for each one who joins! Referral bonus applies only when the referred student remains enrolled for a minimum of one full month.

• Students who are registered in more than one program receive a 15% discount from the second and 20% from

consecutive program (discount is applied in price descending order).

• Siblings get 10% discount.

• Students who are registered in semi-private tutoring get a 10% discount.

• Students who are registered in more than one subject in private tutoring receive 10% discount from the second subject.

11. Photo release

• By signing this form, you AGREE to give permission to Flying Minds Educational Centre to take photos/videos of your student during the classes to be featured on our website, social media channels (Facebook, Instagram, YouTube) and/or any advertising materials of the center.